Share a report with users in the Report Server

You share reports with users and groups in Bold Reports® On-Premises Edition by granting them access permissions through Manage Access. You can also share a report link, and the report’s public or private setting decides who can open it.

How do I share a report in Report Server?

You share a report in Bold Reports® Report Server from the report listing page by adding access permissions for users or groups.

  1. Click the Share icon on the report listing page. Manage Permission

  2. Click the Manage Access button. Manage Access Button

  3. Select the access permissions and the users or groups to share the report with. Share Report

  4. Click the Add button. Add button

    NOTE: Only the user who created the report, administrators, and users with share permissions can share the report with other Report Server users.

How do I remove a shared report permission?

You remove a shared report permission in Report Server with the Remove icon in the Actions column of each permission. Only a user with the specific permissions can remove them.

  1. Click the Manage Access button. Click Manage Access

  2. Click the remove icon to revoke access from the user or group. Click Remove Icon

  3. Click Save. Add Permission

You can share a report link with users in Bold Reports® On-Premises Edition. The report’s visibility decides who can open the link:

  • If the report is public, anyone with the link can access its contents.

  • If the report is private, only users with the appropriate permissions can view its contents, even if others have the link.

The Get Link option in Report Server is available for all reports. Follow these steps to get the link for a report:

  1. Click the context menu of the report and select the Get Link option. Get Link Menu

  2. Copy the link for the report from the Get Link dialog box. The dialog looks different for public and private reports.

    For Public Reports:

    Get Link Dialog

    For Private Reports:

    Get Link Dialog

Frequently asked questions

Who can share a report in Report Server?

In Bold Reports® Report Server, only the user who created the report, administrators, and users with share permissions can share it with other users.

Only if the report is public. A private report opens only for users with the appropriate permissions, even if others have the link.

See also