How do I share a report publicly in Cloud Reporting?

In Cloud Reporting, you can make a report public or private from the report context menu.

Note: Starting from v6.1, we plan to deprecate Public Reports. For more information, please refer to this section.

Public reports are accessible to anonymous users who have the report link.

Private reports are accessible to registered users on the Bold Reports® Report Server who have appropriate permissions.

How to make a report public

In Bold Reports® Cloud, the report owner makes a report public by selecting Make Public in the report context menu, and anyone with the link can then open it.

Make Public option is available only to the owner of the Report.

Follow the steps below to make the Reports accessible to anonymous users.

  1. Open the context menu of the report and select Make Public.

    Make public menu

  2. Click Make Public in the confirmation dialog box.

    Make public Dialog

  3. Once the Report is made public, a dialog box with the report link will be displayed. You can copy and share the link with users.

    Get link public Dialog

How to make a report private

The report owner makes a report private by selecting Make Private in the report context menu, so only registered users with permissions can open it.

Make Private option is available only to the owner of the Report.

Follow the steps below to make the Reports accessible only to users in the Report Server who have appropriate permissions.

  1. Open the context menu of the report and select Make Private.

    Make Private menu

  2. Click Make Private in the confirmation dialog box.

    Make Private dialog

Once the report is made private, a dialog box with a confirmation message is displayed.

How to find public reports

Public reports are listed under the public section of the reports list.

Public Reports

Frequently asked questions

Do users need to sign in to open a public report?

No. Anyone who has the link to a public report can open it as an anonymous user.

Who can make a report public or private?

Only the owner of a report can use the Make Public and Make Private options in the report context menu.

What should I use instead of public reports?

Public reports are planned for deprecation. Bold Reports® recommends one of the iFrame options to embed reports. You can still convert existing public reports to private.

Breaking changes from v6.x

  • Public Reports is planned for deprecation.

  • We strongly recommend using one of our iFrame options to embed reports in Bold Reports® Server.

  • Initially, we removed the Make Public option in the Report Server.

  • However, you still have the option to convert existing public reports to private. Then disable the Mark reports as public option on the settings page. Mark reports as public option disabled on the settings page Alert message after converting public reports to private